Date of issue: December 26, 2022
Deadline for submission of Tender: January 15, 2023, 5:00 pm, GMT
I. Summary:
Internews Liberia implements a five-year USAID-funded Media Activity project designed to enhance the human and institutional capacity of the media while advocating for and maintaining current media freedoms to reliably carry out responsible journalism, drive reforms, and increase revenue, to expand Liberians’ engagement with government and increasing accountability. A key component of the project is to ensure organizational and financial sustainability of community radio stations improved.
Internews Liberia therefore invites eligible vendors to submit quotations for broadcast equipment for its community radio partners in Liberia. Internews invites tenders to be submitted via email to [email protected] with a copy to [email protected], or in person at the Internews in Liberia office, Coleman Avenue, between 19th and 20th Streets, Sinkor, Monrovia – Liberia by January 15, 2023, 5:00 pm (GMT).
All questions regarding this Tender should be directed via email to the address [email protected] at the latest 7 calendar days before the deadline for submission of tenders following reference in subject: Procurement of LMA Broadcast Equipment Question. Clarifications will be made in the responses via email.
II. Instructions to Respondents:
Size of the package submitted must not exceed 5 MB. The subject line must include the words “Response to Procurement of Broadcast Equipment.” The Tender documents must be attached in pdf format files. Respondents must not submit zipped files. You must include a list of attached documents in the body of email. If more than one message is required to transmit the Tender documents, each message must be identified as part of a multi-part submission. (E.g. “message 1 of 3”)
Tender must clearly identify all services/goods proposed, price per unit for each good, number of units, and payment terms for all payments (including taxes and/or discounts that should be clearly identified in the calculation of price). Tenders must meet the requirements of this Call in full; otherwise, they will not be considered.
Any element of the Tender containing confidential or proprietary information must be clearly marked so within the Tender.
Internews will acknowledge the receipt of your tender within 3 working days. If you do not receive the receipt, it is your responsibility ensuring and confirming that Internews has received the Tender. Internews will reject tenders submitted after the deadline.
Respondents shall submit their Tender in USD. The contract will be concluded in this currency and the payment for goods/services supplied rendered to Internews will be made in this currency too. Internews will not compensate any foreign currency exchange losses.
III. Description of goods to be purchased and services
Internews seeks to establish a reliable source of supply of the listed broadcast equipment items, which comply with required quality standards. The table below contains the List of the required goods and services, the technical specifications that must be met by the equipment configured for this tender. The equipment proposed in response to this tender must be brand new, not used, repaired, refurbished or rehabilitated. Companies can send a quotation for one or more lots. Technical specifications should not be below the specifications stated here:
| FM TRANSMITTER | ||
| EQUIPMENT TYPE | DESCRIPTION | QTY. |
| Transmitter 1000w | TEM Opera Plus Stereo Mono MPX Transmitter-(87.5-108 MHz) + TEM RDS Coder Card- RDS software | 1 |
| FM Transmitter 500w | TEM Opera Plus Stereo Mono MPX Transmitter-(87.5-108 MHz) + TEM RDS Coder Card- RDS software | 2 |
| FM Transmitter 300w | TEM Opera Plus 300W FM Stereo Mono MPX Transmitter +RDS Coder | 2 |
| FM Transmitter 30w | (Teko Axon) | 2 |
| ANTENNA SYSTEM | ||
| FM Dipole Antenna | AKG/1N (N-con 800W) | 10 |
| FM Dipole Antenna | (7/16 conn.) (Steel, WB, 2kW, Conn 7/16″ | 6 |
| RF Power Divider | 2 out, 1 step, Conn. IN/OUT “N” max. 800w) + Clamp | 7 |
| RF Power Divider- 4way | (4 out, 1 step, Conn. IN/OUT “N” max. 800w) +Clamp | 1 |
| Power Divider –2way | (2 out, 7/16 in, 7/16 out. – max 2000w) +Clamp | 3 |
| Inter-bay Cable-RG | RG-213, (2.5m, N conn. ) | 10 |
| Inter-bay Cable-RG | RG-213, (5.5m, N conn. ) | 2 |
| Inter-bay Cable- 1/2” | (2.5m, 7/16 conn.) | 8 |
| Inter-bay Cable- 1/2” | (7.5m, 7/16 conn.) | 2 |
| Inter-bay Cable- 1/2” | (5.5m, 7/16 conn.) | 2 |
| Antenna feeder cable 1/2” | 100m meter antenna feeder cable. (No connector attached) | 4 |
| Cable Grounding kit | For (1/2″ feeder Cable) | 18 |
| Cable Grounding kit | For ((7/8″ feeder Cable) | 7 |
| STUDIO EQUIPMENT | ||
| Mixing Console- | (Airmate-8 USB) | 20 |
| Headphone – | (Audio-Technica ATH-M20x Pro) | 100 |
| Microphone | (SM58-LCE)- Shure microphone vocal | 22 |
| FM Tuner | (Denon DN-300Z MKII) | 3 |
| FM Tuner antenna, | (Triax-3 element f-conn. + 20m feeder cable to match the Denon Rx. & Triax-3 Antenna | 3 |
| Microphone Pro. | (AT-BP40) | 4 |
| Microphone Stand | Boom arm (Rode PSA-1) | 10 |
| Mic Foam | Windscreen Ball (set of 5pcs, grn.Blu, rd, yllw, blk)-shure mic | 8 |
| Microphone Stand pro. | Boom Arm-(Yellow Tec m!ka Microphone Arm M black + table through mount support) | 4 |
| Microphone Tabletop Stand | (Røde DS1) | 8 |
| Headphone Amplifier- | (4 channels- Millennium HA) | 14 |
| Studio Monitor/speaker | (Mackie CR3) set | 16 |
| Telephone Hybrid | (GSM gateway Dial 103A) | 9 |
| Lightning Surge protector Device | (1P+N, 30-60KA, max. 275V) | 25 |
| TEST/INSTALLATION TOOLS CONNECTORS, AUDIO CABLES, SPARES | ||
| Antenna Analyzer | Rig Expert AA-230ZOOM Bluetooth Graphic Antenna Analyzer0,1-230MHz, N-type, RE-AA230ZOOM-BT | 1 |
| Dummy Antenna | Microset CF 800 50Ω Antenna Dummy Load 800-900W | 1 |
| Earth/Ground tester | Chauvin Arnoux C.A 6416 earth clamps for earth-loop resistance measurements-large measurement range: 1,500-ohm/ 50uH/40 | 1 |
| Digital multimeter | Fluke 117 Handheld multimeter Digital CAT III 600 V Display (counts): 6000 | 1 |
| Hot air Rework station | (3-in-1) Aoyue 968A+ Professional SMD Digital Hot Air Rework Station with a Soldering Iron and Vacuum Pickup- | 1 |
| Workstation | Aven 2-in-1 Soldering / Desoldering Station | 1 |
| RF Connector-N | RF connector N type male for ½” cable | 14 |
| RF Connector-RG213 | Connector Male for cable RG213 Type N | 18 |
| RF Adaptor | Adapter N female to N female jack straight rf coaxial connectors N adaptor | 12 |
| RF Connector | Connector 7/16” male for ½” cable | 4 |
| RF Connector | Connector 7/16” male for RG213 cable | 4 |
| RF Connector | EIA Flange 7/8″ with inner for 7/8 Cable | 2 |
| RF cable | RG213 50 OHM COAX CABLE-(40m) | 1 |
| Mic cable | Procab Mic cable 2×0,125mm/2 black dia 3,5mm, 100m | 4 |
| RCA Cable | standard Phono/RCA cable-10m- 2 x RCA phono male til 2 x RCA phono male | 20 |
| Stereo jack | Mini jack stick Ningbo, metal housing | 20 |
| RCA Jack | RCA phono stick-black housing, black mark | 20 |
| Stereo Jack | Neutrik, NP3X, Jack stick stereo 6,3mm, slim version for cable 3-7mm | 25 |
| Mono Jack | Neutrik, NP2X, Jack stick mono, slim version | 25 |
| XLR Connector-male | Neutrik NC3MXX XLR Male cable connector, nickel | 45 |
| XLR Connector-female | Neutrik NC3FXX XLR Female cable connector nickel | 45 |
| AUDIO input board spare | VR SP-MBD175A – audio input board for 1,3-3,5kw S/N 1501024, Model TEX2000LIGHT | 2 |
| Integrated Circuit | Dateq THAT-1646-D8 Balanced Output driver, equivalent SSM2141-D8 | 10 |
| Power Supply | RVR SPARE PART RV-KPSL1000/PJ1K Power Supply 704096, Model #: TEX 1300LCD | 1 |
| Power Supply | RVR, S/N: 1501024 Model #: TEX2000LIGHT (PA 48v DC power supply) | 1 |
| Installation Tools Kit | Include: hammer, spanners set, screwdrivers set, Allen keys set, Pliers set, Digital multimeter (Fluke 113 handsfree CAT III 600 V counts:6000), Sprotek STK-28145 | 3 |
| Weatherproof tape | Weatherproofing scotch tape for antenna, (Coax Seal Moisture Proof Sealing Tape 4″ x 12 ft. Pro Pack) | 4 |
The delivery location for the items described is Monrovia, Republic of Liberia.
IV. Timeline:
Internews anticipates executing a contract with the winning respondent, on or about February 2, 2023.
In order to accommodate the transitory nature of Internews’ grant funding, all contracts will include a clause providing for early termination upon 30-days’ notice to the vendor. Tender must offer pricing and terms consistent with this condition.
V. Submission Requirements:
Respondent(s) must meet the following minimal requirements:
- Include a signature page which bears the signature, title and full contact information of the authorized representative of the respondent, including email address and phone number. E-signatures are accepted.
- Respondent(s) must include a written declaration which is part of the Quote Proposal that their Tender is valid for 30 calendar days from the deadline for submission.
- State respondent’s qualifications and experience for providing the goods and/or services as described in this Tender. Include three references and contact information for whom the respondent provided similar services.
- Respondent(s) must include copies of the company’s registration documents to confirm that they are duly registered and comply with the necessary legal requirements to supply goods/services under this Tender. If applicable, a copy of the required licenses must be provided to Internews.
- It is required that Respondents submit a signed Declaration of Supplier and Code of Conduct (forms provided in the attachment to the Quote Proposal), signed by an authorized representative.
The equipment proposed in response to this Invitation must be brand new, not used, repaired, refurbished, or rehabilitated. Technical specifications should not be below the specifications stated in the Invitation.
Warranty specifications must be presented in the proposal for all equipment items. The Respondent must offer all necessary cables, adapters, modules and accessories that are necessary to put into production the multimedia facility equipment that is subject of this Invitation and technical specification.
Respondents must clearly include all services/goods proposed, price per unit for each good, number of units, and payment terms for all payments (including taxes and/or discounts that should be clearly included in the calculation of price). Prices must include all costs incidental to the performance of the Services, as incurred by the Respondent, such as warranty, delivery, travel, changing broken units, etc.
Respondent must ensure that all equipment and services will be ready for handover within 30-45 calendar days from the confirmation of order/contract signed. Each respondent is expected to provide an estimate (in calendar days) of the delivery timeframe (after order receipt) but should not be longer than 45 calendar days.
The selected Respondent deliver the equipment to Internews Liberia Office on date agreed with Internews (on or before March 1, 2023 estimated deadline);
Respondent(s) may include additional documentation relevant to tender’s requirements to support their Tender. Internews will endeavor to evaluate eligibility of these documents as per Tender requirements.
To submit a tender proposal:
- Review Letter of invitation to tender and Request for Proposal
- Enclose copy of your company’s registration certificate
- Copy of the required licenses, if applicable.
- Submit via email to [email protected] with a copy to [email protected], or in person at the Internews in Liberia office, Coleman Avenue, between 19th and 20th Streets, Sinkor, Monrovia